Reading Club Site Operations Team
Some veteran volunteers help out with
the coordination and logistics aspects
of the reading clubs.
The reading clubs require a fair amount of coordination in order to run smoothly,
and much of the success of these events can be attributed to a dedicated group of
volunteers who comprise each school's "Site Operations Team."
There are six main roles which are filled monthly by volunteers who wish to add
an extra dimension to their service with Reading to Kids:
Site Coordinators, Training Coordinators,
Grade Level Coordinators, Food Runners,
Operations Helpers, and Volunteer Check in Helpers.
Site Coordinators are responsible for overseeing the successful operation of
the reading clubs. They arrive by 8:00 a.m. and ensure that the facilities, books,
supplies, and volunteer teams are all ready so that the children can enjoy a
fun day of reading and crafts. They liaise with school personnel, greet arriving
volunteers, and answer any and all questions that may arise. Volunteers who have
helped often enough to be familiar with the reading club format are encouraged
to contact us about serving as Site Coordinators.
|Site Operations Team Manuals
Training Coordinators are responsible for facilitating new volunteer
training with the teacher on call and for leading an orientation session with
returning volunteers. Returning volunteer orientation provides a forum for more
experienced and less experienced readers to share useful ideas on being better
prepared and more effective in the classroom with the kids. Training coordinators
often serve as readers that morning as well.
Veteran volunteers who have served as Grade-Level Coordinators and have
a zest for public speaking are encouraged to contact us about helping as a Training
Coordinator. Training Coordinators arrive at 8:30 a.m.
Grade-Level Coordinators (GLCs) are responsible for engaging volunteers at their grade-level
tables in productive discussion about reading strategies and club management techniques
so that the children get the most out of their reading club time. They answer
questions about reading club procedures and try to make sure that all volunteer teams
are well equipped to have a fun reading club experience. GLCs also serve as
readers that morning, and they arrive at 8:30 a.m. to help the Site Coordinators set up.
Volunteers who have read with us at least three times are
encouraged to RSVP as GLCs.
Food Runners are responsible for picking up donated breakfast foods or purchasing
sundries or additional food or beverage items. Purchased items are reimbursed by
Reading to Kids. They communicate with either the program director or
the Site Coordinators during the week before the reading clubs and arrive with the
food items by 8:30 a.m. on Saturday morning. Food Runners also serve as readers.
All dependable volunteers who would like to take on this vital role are encouraged
to introduce themselves to the Site Coordinators so that we can contact them about
helping as a Food Runner when they RSVP.
Site Operations Helpers provide logistical support on the morning of the
reading clubs. Some volunteers who are already familiar with the book they are
reading will help to register incoming volunteers. Others will help to organize
or distribute craft supplies or giveaway books for the children. Some may even
help sign in the children and assign them to their reading club rooms. Site
Operations Helpers also serve as readers that morning. Volunteers who are
itching to help out should inform their Site Coordinators that they can be
called upon for help if needed. Site Operations Helpers arrive at 8:00 a.m. (though sometimes as late as 8:30 a.m., depending upon their responsibilities that morning).
Volunteer Check In Helpers are responsible for
greeting and signing in volunteers as they arrive at the reading clubs.
They make sure volunteers have name tags, provide them with handouts about the
reading clubs, direct them to the appropriate grade level table, and sign them
in on the volunteer roster. Returning volunteers who would like to be the
friendly face welcoming everyone in the morning are encouraged to RSVP for
Volunteer Check In. Volunteer Check In helpers arrive by 8:20 a.m.